Under general supervision, the Payroll Administrator plans, coordinates, and administers the Company’s day-to-day payroll activities along with other members on the payroll team. This position serves as administrator for the Company’s payroll system by coordinating and processing semi-monthly payroll and various types of scheduled and off-cycle bonuses. This position also updates and maintains employee information in the payroll system, receives and processes payroll changes and requests, compiles payroll data and prepares related reports, and performs other duties in support of the Accounting, Finance and HR Departments.

Essential Functions:

  • Plans, coordinates, organizes, and administers the Company’s multi-state payroll activities in accordance with Company policies and applicable federal, state, and local regulatory requirements
  • Coordinates and processes semi-monthly payroll, quarterly and monthly sales bonuses, Corporate bonuses, merit increases, and final paychecks
  • Administers and maintains the Company’s payroll system; monitors and ensures valid data transfers to and from timekeeping system to payroll system
  • Inputs, updates, and maintains various types of payroll data including but not limited to new hires, payroll deductions, wage increases, promotions, bonuses, paid time off, leaves of absence, and terminations; tracks and deducts garnishment and other special payroll deductions; reviews and monitors data for accuracy; ensures employee changes are entered correctly and processed in a timely manner
  • Responds to various types of payroll related inquiries from employees and managers including but not limited to regular wages, bonuses, voluntary and involuntary deductions, paid time off, accrual balances, timekeeping, wage statements, W-2’s, and payroll system access issues
  • Compiles, generates, and/or analyzes payroll data as required for new hire/termination reports, payroll tax reporting, insurance deductions, 401(k) contributions, workers’ compensation reporting, ACA reporting, total compensation statements, and ad hoc requests
  • Receives and responds to requests for verification of employment (VOE); processes, completes, and submits unemployment and disability claim forms via mail or online
  • Addresses W-2 wage and 1095-C inquiries from employees
  • Performs other duties as assigned or required

Knowledge, Skills, and Abilities:

  • Current federal, state, and local payroll regulations and requirements.
  • Multi-state payroll processes and procedures.
  • Working with sales commissions
  • Payroll reporting and records maintenance requirements.
  • Current ACA regulations in relation to employer tracking and reporting.
  • Multi-state taxation
  • Microsoft Office (Excel and Word) at an intermediate level; Google Apps is highly desired
  • Accounting experience is preferred

Required Skills in:

  • Providing exceptional customer service to departments, managers, and employees across our locations
  • Effectively prioritizing and maintaining attention to detail within a fast-paced environment
  • Communicating effectively verbally and in writing
  • Accurately processing regular payroll, bonuses, pay increases, and final pay in a timely manner
  • Monitoring and staying up to date regarding multi-state payroll laws
  • Accurately inputting, updating, and maintaining payroll data and employee information in the Company’s payroll (HRIS) system
  • Compiling / extracting data and generating a variety of regular and ad hoc payroll reports.
  • Working independently and collaboratively with other members of the Payroll and Accounting teams

Training and Experience:

  • High school diploma or GED is required
  • Bachelor’s Degree in related field
  • Minimum of 2 years of multi-state payroll experience
  • Previous experience processing payroll using Ultimate UltiPro software and Kronos timekeeping is desired